Article 1 – Organization:
The name of this organization shall be the Maine Alpine Racing Association (MARA). MARA is formed exclusively for non-profit educational and charitable purposes.
Article 2 – Purposes:
The purposes of MARA shall be:
a. To unite the various alpine skiing organizations in Maine in an association that will promote and further amateur alpine skiing competition at the youth, junior, high school, college and masters level.
b. To provide a link to the U.S. Ski and Snowboard Association by communicating with regional and national representatives of USSA in an effort to keep MARA and its members informed as to developments at the regional and national level.
c. To foster the ideals of good sportsmanship, and emphasize the fun of competition and the contribution that competition can make to skiing skills, educational opportunities and individual character.
d. To provide an equal opportunity for alpine ski racers to participate in amateur athletic competition without discrimination on the basis of race, color, religion, age, sex, or national origin.
Article 3 – Memberships:
Memberships in MARA shall be open to any person with a bonafide interest in alpine ski racing in Maine, and who subscribes to the above purposes, regardless of race, color, religion, age, or sex, upon payment to the treasurer of annual membership dues, as recommended annually by the MARA Board of Directors. Said dues may be waived at the discretion of the Executive Board. Membership shall be removed only for failure to pay membership dues, or to observe the rules of events sponsored by MARA, or for good cause. Removal for good cause shall be by a two-thirds (2/3) majority vote of MARA Board members present at a Board meeting.
Article 4 – Government:
1. The Government and general management of MARA shall be vested in the Board.2. The Board shall meet at least three (3) times a year, once in May, once in September, and once in November. Additionally, meetings may be called by the chairperson of MARA, or by ten (10) Board members by written request to the chairperson and secretary. Time, place, reason and agenda for additional meetings will be mailed to all Board members with a minimum of ten (10) days notice, unless an emergency requires less notice, in which case telephone contact to all Board members shall suffice. The May meeting shall be designated the annual meeting of MARA.
3. Procedural disputes shall be governed by Robert’s Rules of Order. The Secretary will take minutes of all meetings, and send a copy of said minutes to the chairperson within ten (10) days following a Board meeting.
4. For a quorum to exist, eight (8) Board members must be present. A meeting at which a quorum is initially present may continue to transact business notwithstanding the withdrawal of Board members. The following actions can only be taken when a two-thirds (2/3) majority of the Board is present:
i) Election of Officers;ii) Amendment to the by-laws;
iii) Such other issues as may be designated by the chairperson or any ten (10) members of the Board.
5. For a member to sit on a committee, he/she must be nominated by a Board member, and seconded by a Board member. The board will then vote on the candidate. A majority vote of MARA Board members in attendance is required for a candidate to be approved.It shall be the responsibility of the Board to establish and maintain such committees as are deemed necessary to promote the goals of MARA. The committee structure shall include, but not be limited to:
i. Executive Committee: The executive committee shall consist of the president, vice-president, secretary, treasurer, Alpine Official, ACC representative, and chairperson of the children’s and seeded committees. The executive committee is empowered to act on behalf of the Board on all matters brought before it between regular meetings of the Board. All actions taken by the executive committee must be reviewed and/or ratified by the Board at its next meeting. A minimum of five (5) executive committee members must be present for the committee to conduct business. Actions of the committee must be approved by a majority of those committee members present.
ii. Seeded Committee: The seeded committee shall consist of four (4) individuals, one from a seasonal program (e.g., Shawnee Peak), one from a college or university, and two (2) from secondary school/ski academies that operated full-time during the school year (e.g., Carrabassett Valley Academy, Gould-Sunday River).iii. Children’s Committee: The children’s committee shall be open to any representative of a Maine alpine ski racing program with an ongoing interest and commitment to children’s issues. Each year, at the annual MARA meeting, the existing members of the Children’s Committee will be revised to reflect current attendance, and a chairman elected. The purpose of the Children’s Committee shall be to promote and organize ski racing at the Junior III, IV, V and Youth Ski League levels.
iv. Officials Committee: The purposes of the officials committee shall be to provide education to alpine ski racing officials in Maine, communicate with the eastern office of USSA so as to provide the eastern office with updates on the status of officials in Maine as well as to stay current on regional and national developments, and to keep a current list of Maine alpine race officials.
v. Coaches Committee:
vi. Discipline Committee:
vii. Education Committee: The Education Committee shall consist of three (3) individuals, from three(3) separate programs, whose purpose shall be to create and promote educational opportunities for all individuals with an interest in alpine ski racing.
viii. Appeals Committee: The Appeals Committee shall consist of five (5) individuals. Three (3) committee members shall be non-MARA Board members at the time they sit on this committee. One member shall be the Alpine Officials Representative, who shall also act as the Chair of the Appeals Committee. The final Appeals Committee member shall be either the Chair of the Children’s Committee or the Chair of the Seeded Committee depending on the age level of the race in question. This committee shall hear appeals from race jury decisions and race appeals. Only authorized individuals, as per the USSA Alpine Competition Guide, may appeal to this committee. An appeal must be in writing, accompanied by a $25 appeals fee, and addressed to the Chairperson of MARA. If the Chairperson is unavailable, then the appeal shall be addressed to either the Chair of the Children’s Committee or to the Chair of the Seeded Committee, depending on the age level of the race in question. The written appeal shall be forwarded to the Alpine Officials Representative. The Appeals Committee shall confer and render a written decision to the Chairperson of MARA within forty-eight (48) hours. If any member of the appeals committee is not readily available, the committee chairperson shall name an alternate. The appeals committee decision shall be based on a majority vote. [Newly adopted at 9/12/2000 Board meeting]
Article 5 – Board of Directors:
All Board members must be members in good standing of MARA and be members of the United States Ski and Snowboard Association. The Board shall consist of program representatives and members of the executive committee. Program representatives shall be named annually by said programs, and the names of said representatives supplied to the chairperson at the May meeting of the Board. Board members may send a designated proxy to Board meetings if said members are unable to attend. However, all Board members must attend a minimum of two meetings a year. Prospective program representatives to the Board shall be nominated, seconded, and voted on by the Board as a whole. A majority of Board members in attendance is needed to approve a new Board member. There shall be no limitation on the amount of time a Board member may serve. Any Board member may be removed for cause by the Board acting as a body and after due notice and an opportunity to respond. Cause shall include, but not be limited to, absence from two consecutive meetings of the Board, without a proxy being sent. Program representatives shall come from ski clubs, race programs, academies, colleges, prep schools and high schools. Removal shall require a two-thirds (2/3) vote of Board members in attendance.It shall be the goal of the organization to have the MARA board constitute geographic representation from all active alpine racing programs in Maine, and the Board shall welcome representation from all levels of competitions, including youth, junior, high school, college and masters. The Board may from time to time approve ex-officio members who shall stand for one year terms. The terms of Board members shall run from May to May. In the event of a mid-term resignation, the chairperson will consult with the executive committee and may appoint an interim replacement who will hold office until the following May.
Article 6 – Officers:
1. The officers of MARA will consist of a president, vice-president, secretary and treasurer. All officers of MARA shall have voting privileges. Candidates for these offices shall be nominated and seconded by Board members, and approved by a majority vote of the Board at a regularly scheduled meeting. Officers will take office immediately upon election. The term for all officers will be for one year. There shall be no limitation on the number of terms an individual may serve as an officer.2. The president shall preside at all Board meetings and be an e-officio member of all committees. The president will not vote unless these is a tie vote, in which case the president will cast the deciding vote. In the absence of the president, the vice-president will discharge the duties of the president.
3. The vice-president shall assist the president in overseeing MARA, and shall have such duties and powers as shall be designated from time to time by the Board and the president.
4. The secretary will be responsible for overseeing the proper notice of all meetings, the taking of Board minutes, their accuracy, and the timely distribution to the president. The clerk shall keep a membership roll, and shall file with the Secretary of State all papers required by law.
5. The treasurer is responsible for overseeing the accounting and cash handling systems, and the expenditure of funds in accordance with budgetary controls. The treasurer will keep the accounting records of the association, and make them available for inspection at all reasonable times by the MARA membership.
He, or she, will prepare an income statement and balance sheet before each meeting of the board, and report to the Board at the meeting as to the financial status of the organization.
Article 7 – Voting:
Each member of the Board shall have one vote. Votes shall be taken by a show of hands. At the secretary or the president’s request, the names and votes of individual Board members shall be recorded. No individual ski community shall have more than two Board members or two votes. For example, Big Shuss ski community may be represented on the Board by the program head of the Big Shuss Racing Program and the program head of Big Shuss Ski Academy, but not also the program heads of Big Shuss Ski Club, Big Shuss Valley Ski Racers, etc.
Article 8 – Amendments:
Amendments, alterations or repeal of these by-laws may be proposed by any Board member. Any proposal to amend the by-laws must be seconded by a fellow Board member. Written notice that an amendment to the by-laws shall be considered at a meeting shall be given to all Board members by placing verbatim the proposed amendment, alteration or repeal on the meeting notice. Proposed amendments shall state who is proposing the amendment, who is seconding it, and a brief explanation of the reasons for the proposed amendment. Amendments, alterations or repeal of these by-laws may be adopted only by the affirmative vote of two-thirds (2/3) of the Board members in attendance at a regular or special meeting.
Article 9 – Meetings:
The general public and any MARA member may attend, observe and speak when called upon by the chairperson at any MARA Board meeting. However, only Board members will be permitted to add items to the agenda and vote thereon.
Article 10 – Dissolution: MARA may dissolve only by an affirmative vote of the Board. A special meeting shall be called to consider dissolution. At least three-quarters (3/4) of those Board members in attendance must vote affirmatively in favor of dissolution. In the event of dissolution, the assets of MARA, including money in its bank account, shall be distributed to whatever no-for-profit organization(s) exists in the state of Maine at that time that is promoting the sport of alpine ski racing. No part of said assets or money shall inure to the benefit of any of the individual Board members or the programs they are associated with. These by-laws shall supersede any prior by-laws, and are adopted by at least a two-thirds (2/3) majority of Board members present on November 6, 1997.